Hard Services Contract Assistant

Role Responsibility

Join Our Team as a Hard Services Contract Assistant!

Are you highly organised and have excellent Excel skills? Do you thrive in a dynamic environment where your attention to detail and problem-solving abilities can shine? If so, we have the perfect opportunity for you!

About Us: Kent County Council is seeking a motivated and enthusiastic Hard Services Contract Assistant to join our Infrastructure team. As part of the Deputy Chief Executive Department, you will play a crucial role in supporting the financial management of our Hard FM Contract and ensuring smooth operations.

Key Responsibilities:

• Monitor and manage the Hard FM operational variable budget, ensuring we stay within allocated limits and assisting with the prioritization of quoted works.
• Raise and track purchase orders for approved Hard FM quotes, ensuring timely payment and contract compliance.
• Review variable applications for payment, attend supplier meetings, and ensure contractor payments are made on time.
• Organize quarterly and year-end finance reconciliation to support accurate budget forecasts.
• Monitor contractor performance and internal response times, providing performance reports to managers.
• Act as the point of contact for all Hard FM queries, providing professional and effective advice while supporting the Hard FM and Security Manager.
• Deliver a customer-centric approach, putting the customer at the heart of every aspect of your work.
• Stimulate an environment for innovation, proactively embracing new ways of working.

What We're Looking For:

• Level 3 in Business Administration or equivalent experience.
• Experience in project and office environments, facilities management contracts, and budget monitoring.
• Excellent interpersonal and communication skills.
• Attention to detail and a solution-focused mindset.
• Knowledge of budget management, property operations, and supply chains.

Why Join Us? At Kent County Council, we value bravery, curiosity, compassion, and teamwork. We are committed to building a flexible, inclusive, and empowering culture where everyone can thrive.

This post is considered by KCC to be a customer-facing position. The Council therefore has a statutory duty under Part 7 of the Immigration Act (2016) to ensure that post holders have a command of spoken English/Welsh sufficient for the effective performance of the job requirements. The appropriate standards are set out in the Job Description/Person Specification. 

If you're ready to make a difference and be part of a supportive and innovative team, apply now and help us deliver the best for Kent!

Contact Details

For further information please contact:

Joanne Houlker-Barton - 

Joanne.Houlker-Barton@kent.gov.uk

03000 413206

About the Company

Work that works for you and us - let's talk flexibility!

KCC is committed to building a workforce which reflects the diversity of the county's working residents, encouraging applications from people of all ages, abilities, genders, sexual orientations, ethnic backgrounds, faiths and those with caring responsibilities, and aspires to create an inclusive workplace where everyone can be themselves at work.

Please note - if you are interested, please apply soon as possible as the closing date for this advert may be earlier than stated should a number of suitably qualified candidates apply.