Administration Officer

Role Responsibility

Westbrook Integrated Care Centre is looking someone with excellent communication skills, who would be able to work as part of a team providing a high standard of administration support, with good IT and office skills and the ability to organise work and work to deadlines.

To succeed in this role, we are looking for someone who has;

• Excellent interpersonal skills and experience of working as the first point of contact.
• Literacy and numeracy skills.
• Knowledge and understanding of a wide range of administration tasks.
• Knowledge and understanding of financial tasks.
• Knowledge and understanding of Word, Excel and Outlook
• Knowledge and understanding of Data Protection and Confidentiality.
• Proactive approach to their own development.

The Post is for 30 hours per week 08.30 – 16.30 Monday, Tuesday, Thursday Friday

The work is varied - you will be expected to deal with a wide range of issues and work collaboratively with colleagues, sharing duties as required throughout the team. The list below are some of the duties within this role but are not exhaustive.

Regular duties include:

• Managing phone calls, referring them to the correct & appropriate person
• Receive visitors in a courteous, prompt and efficient manner.
• Minuting regular team meetings.
• Purchasing resources and processing expenses
• Weekly banking, Imprest and amenity
• Process, maintain and monitor financial records relating to expenditure and income.
• Administer personnel procedures on behalf of the line manager/team, including calendar management, and the recording and monitoring of annual leave, sickness absence.
• Keeping spreadsheets and data up to date.
• Being available throughout the day to support the team with any queries or requests.
• Maintaining and monitor all office systems, including databases and filing systems, both computerised and manual
• Keeping the small shop stocked and managing spend.
• Knowledge and understanding of all other administrative tasks to cover for annual leave and sickness.

Qualities we are looking for in candidates include proficiency in Microsoft systems (Word, Excel, Outlook, and Teams), excellent organisational skills, ability to prioritise and proactively manage your workload whilst responding to urgent requests and deadlines.

A detailed induction and training programme, with an ongoing plan for development

27 days annual leave + bank holiday entitlement

Generous contributory pension scheme

This post is subject to an Enhanced Disclosure Application to the Disclosure and Barring Service.

This post is considered by KCC to be a customer-facing position. The Council therefore has a statutory duty under Part 7 of the Immigration Act (2016) to ensure that post holders have a command of spoken English/Welsh sufficient for the effective performance of the job requirements. The appropriate standards are set out in the Job Description/Person Specification.

Contact Details

For further information on this role, please contact:

Sharon.sanders@kent.gov.uk    03000422217
Deborah.ford@kent.gov.uk         03000422217

About the Company

Work that works for you and us - let’s talk flexibility!

KCC is committed to building a workforce which reflects the diversity of the county’s working residents, encouraging applications from people of all ages, abilities, genders, sexual orientations, ethnic backgrounds, faiths and those with caring responsibilities, and aspires to create an inclusive workplace where everyone can be themselves at work.

Please note – if you are interested, please apply as soon as possible as the closing date for this advert may be earlier than stated should a number of suitably qualified candidates apply.